Privacy Notice — AI in 30 Hours Registration Form
AI in 30 Hours is a nationwide challenge for Filipino college students to develop AI-powered solutions to real-world community and public-sector concerns. This event is organized by PLDT, Inc., through its Enterprise Business Division specifically, the Innovations Lab & Ecosystem Partnerships (also called PLDT Innolab). The information submitted through this form will be used to process registrations, assess entries, and select the Top 10 teams. Only shortlisted teams will proceed to the face-to-face hackathon and Pitching and Demo Day, for which additional information may be collected and used to facilitate their participation.
In accordance with the Philippine Data Privacy Act of 2012 and other applicable Privacy Laws, we share with you the principles that govern how your personal data will be collected, processed, and shared when you register and submit your entries to AI in 30 Hours and throughout your participation in the Pitching and Demo Day.
Why we collect and process your personal data
Apart from information about the proposed solution or product and other details needed to assess the entry, we will process the following personal data. Some information will be used for all registered participants, while additional processing will apply only to members of the Top 10 shortlisted teams.
| Personal Data | Purpose |
|---|---|
| Complete names of all participants, including the designated Team Leader | To register the team and its entry, identify the participants, and properly address event communications. For the Top 10 teams, participants’ names will also be used for advance registration and check-in at the hackathon and Pitching and Demo Day venues. |
| Age of each participant | To confirm that each participant meets the minimum age requirement. Only individuals who are at least 18 years old at the time of registration are eligible to participate. Members of the Top 10 teams may be asked to present a valid government-issued or school identification document during registration or check-in to confirm that they meet the age requirement. The organizers will inspect the document but will not collect or retain a copy. |
| Email address of the Team Leader | To acknowledge the team’s registration and send competition-related announcements, instructions, results, and other communications. If the team is shortlisted, the email address may also be used to coordinate participation in and advance registration for the hackathon and Pitching and Demo Day. |
| School or university name | To identify the participants’ educational institution, confirm their eligibility as students, support necessary school coordination, and prepare program reports. |
| City and region of the school or university | To understand the geographic distribution of participating schools and support program planning, coordination, and reporting. |
We will also utilize photography and videography to cover the Event for purposes of media and press releases, and to highlight memorable aspects of the entire affair. In this regard, photos and videos that may include you may be published in PLDT’s Social Media accounts, Websites, and in other media channels where our press releases may be published.
Why your personal data is shared
We have partnered with ePLDT, Inc., a subsidiary of PLDT Inc., De La Salle University and Rokid Philippines as co-presenters of the AI in 30 Hours Event. As part of the program, they may:
- Provide mentors for the Pitching and Demo Day and appoint representatives who will serve as judges during the semi-final shortlisting;
- Provide venues for event activities; and
- Sponsor prizes for the winning teams.
Any personal data shared with our partners will be limited to what is necessary for their role in the Competition.
AI in 30 Hours will be held at the Jose Pardo Hall, 5th Floor, Henry Sy Sr. Bldg., De La Salle University, Taft Avenue, Manila. Members of the shortlisted Top 10 Finalist Teams will be required to comply with the building security and visitor access requirements. Please bring a valid identification card for identity verification upon entry. Your valid ID will be temporarily exchanged for a Security Badge Card and returned to you when you surrender the badge upon leaving the premises.
To facilitate the entry of the shortlisted Top 10 Finalist Teams, we will share the complete names and school names of team members with De La Salle University before the event. This information will be shared only for purposes of coordinating your attendance and facilitating access to the venue.
While on DLSU’s premises, you will be subject to the University’s applicable visitor management, CCTV, safety, and security policies. DLSU may separately collect and use your personal data for these purposes in accordance with its own privacy notices and policies. We encourage you to review the relevant notices, including CCTV notices published through the University’s official channels or displayed on campus.
When we need to share personal data with our partners or venue administrators for the purposes described above, we will limit the information to what is necessary for the specific activity. Personal data will be shared only with authorized personnel who need the information for the stated purpose and will be transmitted using appropriate and secure means, in accordance with applicable data privacy laws and our privacy and security requirements.
The Awarding Day will be held at the Jose Pardo Hall, 5th Floor, Henry Sy Sr. Bldg., De La Salle University, Taft Avenue, Manila.
PLDT Innolab may share only the personal data necessary with AI in 30 event partners to support specific Competition activities, such as participant registration, mentoring sessions and venue access.
School or university names may be shared with authorized judges, mentors, and program partners for entry evaluation, mentorship, and program administration.
Event photographs, videos, and related content may also be used or shared for documentation and official communications, subject to applicable privacy and consent requirements.
Event partners may receive aggregated or anonymized information, such as the number of participating students and schools represented, without identifying individual participants.
How your personal data is protected
The integrity, confidentiality, and security of your personal data are important to us. This is why we strictly enforce this Privacy Notice and have implemented technical, organizational, and physical security measures that are designed to protect your information from unauthorized or fraudulent access, alteration, disclosure, misuse, and other unlawful activities. Your personal data is also protected from other natural and human dangers. We likewise require these security measures from our Partners and Subsidiary.
Notwithstanding the technical security measures that we regularly implement, it is important to remember that the transmission of data via the internet may not be completely secure. We recommend that you likewise take suitable precautions when transmitting data via the internet.
Should you proceed with your registration and participation in the Event, PLDT Innolab shall retain your registered Personal Data throughout your participation in AI in 30 Hours no later than December 31, 2026.
If you are awarded as Winners in AI in 30 Hours, your Name, School Name and Signature on Acknowledgement Forms will be retained by PLDT until December 31, 2027, for finance and internal audit purposes.
Your rights and choices
The Data Privacy Act gives you certain rights to your Personal Data. Subject to exceptions under the law, you are entitled to request:
- Access to the personal data we process about you.
- Rectification of your personal data if it is found to be outdated, inaccurate, or incomplete.
- Erasure of your personal data in cases where it is no longer needed to achieve the legitimate purpose of its processing.
- Restriction of processing of your personal data in limited circumstances.
- Portability of your personal data so that you may receive a copy thereof or that we transmit the same to another company on your behalf.
Moreover, you have a right to object to the processing of your personal data, such as in cases when we process your personal data based on our legitimate interests or for purposes requiring your consent. Please note that this will not affect the lawfulness of the processing that was carried out before you withdrew your consent or PLDT’s right to continue parts of the processing based on other legal bases than your consent. If, however, we have not provided you with another legal basis justifying the processing of your personal data in this privacy statement, we will stop the processing and delete your personal data.
To exercise any of these rights, you may get in touch with our Privacy Office through the contact details provided below. In some instances, we may request for supporting documents or proof before we effect any requested changes to your personal data.
PLDT Inc.
Privacy Office – Enterprise Business Group
Ramon Cojuangco Building, Makati Avenue, Makati City, 1200 Philippines
Email: dpo@pldt.com.ph
If, despite our commitment and efforts to protect your personal data, you believe that your data privacy rights have been violated, we encourage you to come to PLDT first so that we can work together to resolve your complaint. You have the right at all times to register a complaint directly with the National Privacy Commission or to make a claim against us with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed).
For all concerns and requests related to AI in 30 Hours, you may send an email to innolab@pldt.com.ph. All privacy concerns received will be acknowledged within 24 hours and will be handled in close coordination with the PLDT Privacy Office.